Lodge Cards offer a simplified approach to business travel expenses, designed to reduce administrative burdens for both travelers and finance departments. For companies utilizing Fcm Travel Solutions to manage their corporate travel, the question arises: should Lodge Card transactions automatically flow into Concur Expense?
While the integration might seem beneficial at first glance, automatically feeding Lodge Card itinerary items into Concur Expense could create unnecessary complications. Employees might face confusion seeing pre-populated travel details that they are not directly responsible for reconciling. Since the Lodge Card is centrally managed and reconciled, pushing these transactions to individual expense reports could lead to extra, redundant work for employees, requiring them to delete or manage items they didn’t personally pay for and are not seeking reimbursement for.
A more streamlined approach within FCM Travel Solutions would be to avoid this automatic flow. Instead, focus on leveraging Lodge Cards for their intended purpose: simplifying booking and payment for air, car, and hotel expenses directly by the company. For comprehensive trip tracking and reporting within Concur Expense, consider setting Lodge Card transactions to a “Company Paid” payment type. This allows for total trip cost visibility without burdening employees with reconciling Lodge Card charges in their individual expense reports. This method ensures accurate tracking for corporate oversight while maintaining a user-friendly expense management process for employees utilizing FCM Travel Solutions.
